QR Desk’s Work Permit Management System digitizes and controls contractor and worker access across industrial, infrastructure, and enterprise facilities. Designed to eliminate manual permits and paperwork, the system ensures that only verified vendors and approved workers enter your premises - with complete statutory compliance and audit-ready records.
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From vendor onboarding to permit expiry - fully digital workflows
Contractor and vendor companies are registered in the system with statutory compliance details, including Insurance documents, GST certificate, ESI and PF number. All documents are securely stored for audits.
Each vendor adds worker profiles under their company, capturing personal details, ID proof, insurance information, and role or skill category. All worker records remain linked to the respective vendor for traceability.
Vendors or internal teams raise work permit requests by selecting workers, defining the nature of work, location, duration, and risk category, and submitting required documents or safety declarations.
Work permit requests are verified and approved by internal employees based on configured hierarchy levels (Supervisor → Manager → Safety Officer → Admin). This ensures accountability and policy-driven approvals.
Once approved, the system generates a QR-based work permit pass with clearly defined date and time validity, worker details, vendor information, access scope, and site-specific permissions.
Security teams scan the QR permit at entry points to validate authenticity and permit validity. Once the approved time window expires, the pass becomes invalid automatically, preventing unauthorized access.
QR Desk ensures complete visibility and compliance for every contractor and worker entering your facility.
QR Desk's Work Permit Management Software is ideal for
QR Desk’s work permit workflows integrate smoothly with other access management modules:
Track external personnel and temporary visitors alongside contractor access.
Control entry of contractor vehicles based on approved permits.
Enable meal access for permitted workers and visitors during approved work durations.
Allow security teams to verify permit validity during patrols and gate checks.
Manual permits increase operational risk and compliance gaps. Upgrade to a digital, QR-based work permit system that ensures safety, accountability, and control.
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