QR Desk’s Vehicle Entry Management System automates gate operations for employee vehicles, vendor trucks, supplier vehicles, and contractor transport. Using QR-based passes and mobile scanning, the system verifies every vehicle entering your facility - delivering real-time visibility, faster gate movement, and complete audit trails.
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From registration to exit - fully digital workflows
Employee, vendor, contractor, and visitor vehicles are registered in the dashboard with owner details, vehicle numbers, and access permissions.
Vehicles receive permanent or temporary QR-based passes or stickers, delivered via WhatsApp, email, SMS, or printed for dashboard display.
Security staff scan the vehicle’s QR pass at entry gates to instantly verify authorization and log digital check-in for seamless, paperless gate movement.
The system checks access rules such as vendor, time slot, and vehicle type - allowing only approved vehicles into restricted zones.
All vehicle entries and exits appear on the live dashboard, showing occupancy count, on-site vehicles, and movement patterns across gates.
Exit scans automatically update vehicle checkout time, enabling accurate log records and compliance-ready audit reports.
QR Desk removes manual gate registers entirely, ensuring faster processing and compliant access.
QR Desk's Vehicle Entry Management Software is built for
QR Desk’s vehicle access module works seamlessly with your other operational workflows:
Manage, verify, and track all visitor entries digitally while ensuring every external guest follows your facility’s access policies.
Digitally approve and monitor contractor activities, safety checklists, and restricted-area access with a structured workflow.
Handle employee and visitor meal allocation using QR-based access, improving transparency, reducing misuse, and supporting accurate vendor billing.
Ensure reliable patrol operations through QR checkpoint scanning, selfie verification, and automated time-location logs.
Paper gate registers and manual verification slow your operations and expose your facility to risks. Switch to QR-based digital gate control that is fast, reliable, and compliance-ready.
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